Project Clean-Up
These project closure activities are initiated following the meeting with the Customer and Project Sponsor and other primary Stakeholders. During this meeting, the stakeholder have reviewed the end-user acceptance and confirmed that you and your project team have satisfied the project objectives and instruct the Project Manager to closeout the project.
There will be several areas of “clean-up” to address before announcing the project success and closure, the Project Manager :
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Creates a “Project Punchlist” of outstanding items from the project. Following concurrence, on the list, from the Customer / Project Sponsor, the Project Manager works (with selected project team members) to closeout the items as quickly as possible;
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Work with your finance and legal delegates to ensure that all project-related contract commitments are finalized and closed;
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Completes a final accounting of the project budget. and ensures that sure that surplus funding is applied to closing-out the “punch-list” items, as agreed-to by your Project Sponsor;
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Prepares the final Project Report. and ensures tthe a complete picture of the successes and failures (if any) of the project is provided. Include the following:
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Objective(s) evaluation of the success of the project (Did the project attain its Critical Success Factors (CSF) and goals?);
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Project accomplishments;
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Important project data (good or bad);
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Significant project changes and their effect on the project;
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Issues requiring further work and recommend participation by team members;
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Final project accounting and variances; and
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Recommendations for future similar projects.
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Collates the responses to your feedback questionnaire. The Project Manager prepares and distributes a detailed questionnaire for feedback on the project (approximately 2-3 weeks prior to initiating project closure). Although this may be difficult to predict; and
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Collects and archives ALLl project documents and deliverables and stored .
PRINCE2®) recommends that the Project Manager communicates the Project Closure process to all Stakeholders. .