Project Initiation
The Project Initiation Phase is the 1st phase in the Project's Life Cycle. A a new project starts by defining its objectives, scope, purpose and deliverables to be produced. This phase is the most crucial phase in the Project Life Cycle, as it's the phase in which the project's scope is defined and its resources are allocated. This phase enables:
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Preparing a Feasibility Study entails:
- Research the business problem or opportunity
- Document the business requirements for a solution
- Identify all of the alternative solutions available
- Review each solution to determine its feasibility
- List any risks and issues with each solution
- Choose a preferred solution for implementation
- Document the results in a feasibility report
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Preparing a Business Case (BC) entails:
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Research the business problem or opportunity;
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Identification of the alternative solutions;
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Quantification of the benefits and costs of each alternative solution;
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Recommendation of a preferred solution to the sponsor;
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Identifiocation of any risks and issues with implementation; and
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Presentation of the solution for funding approval
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Preparing a Project Charter entails:
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Identify the project vision and objectives
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Define the complete scope of the project
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List all of the critical project deliverables
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State the customers and project stakeholders
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List the key roles and their responsibilities
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Create an organizational structure for the project
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Document the overall implementation plan
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List any risks, issues and assumptions
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Preparing a Position Description (PD) entails:
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Define the real purpose of the role
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List the key responsibilities of the role
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Define who this role will be reporting to
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Create a detailed Organizational Chart
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List the skills and experience needed
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Define any relevant qualifications
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Set out the key performance criteria
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Identify the salary and working conditions
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Set-Up of the Project Office entails:
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Identify the right location for your PMO team
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Ensure that you have the correct infrastructure
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Procure the right PMO equipment and tools
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Define the PMO roles and responsibilities
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Put in place suitable standards and processes
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Implement relevant project management templates
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Offer Project Management Office services to projects.
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Preparing an Idea Brief entails:
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Recording the idea and distributing it to the relevant personnell
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Addressing the question "Why is it good for the organisation?";
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Identifying all benefits (quantifiable and notional;
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Discuss idea with peers;
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Investigate similar process in the marketplace;
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State the competitive advantage;
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Document the results in an Idea Brief;
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