Electronic Documents and Records Management System (EDRMS)
An EDRMS is an electronic document and records management system. An EDRMS can be a simple thing (e.g. an excel spreadsheet could be used to track and manage a simple set of records and documents) or an EDRMS can be a sophisticated system.
EDRMS is used to manage the corporate records, including central correspondence files, legal agreements, etc, both paper and electronic records. The benefits of using a sophisticated EDRMS solution to manage corporate records and documents at an enterprise level include:
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Controlled language for file titling (via use of the Enterprise Classification Scheme);
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Version control;
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Ability to use metadata (data about data) to describe the records;
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Location of information;
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Ability to implement disposal and archiving functions;
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Ability to share records/documents easily;
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Sophisticated searching functions;
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Audit function; and
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Security and access control.